Coca-Cola’s integrated workspace transformation

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A fully integrated solution has been installed at the South African HQ of Coca-Cola to provide a seamless data sharing and monitoring scheduling service to manage the various meeting rooms. Zoe Mutter examines the technology selected for the diverse collaboration spaces and open plan auditorium.

Creating a productive environment for employees that meets the standards of Coca-Cola’s locations around the globe was top of the agenda when the company relocated its South African office to a modern, upgraded building. The team endeavoured to produce a seamlessly integrated workplace installation enhanced by collaborative meeting and huddle spaces and an open plan, multi-purpose auditorium.

When the project was referred to consulting firm CKR, local integrator Panavision Evolve was brought on board to design and deploy an extensive and upgraded automation and integration system at the new space, located in Rosebank, just north of Johannesburg. “CKR assisted the client in producing a request for quotation based on input from head office to deploy a standardised solution that was in line with Coca-Cola’s international standardised guidelines,” says Jaco Potgieter, sales director at Panavision Evolve.

Taking into account the grand scale of the office, diverse collaborative spaces and open plan auditorium, Panavision Evolve selected AirMedia – Crestron’s network-based wireless presentation technology – for employees to use to share files and videos and present cable-free from a laptop, smartphone or tablet, all managed via an app. Easy access to the system for guest presenters was also essential, as was ensuring data remained secure and confidential at all times in the office, both of which AirMedia could offer.

Intuitive scheduling
“The integrated room scheduling system had to be intuitive in order for it to be accessible by all employees,” says Potgieter. Crestron Fusion monitoring and scheduling software – controlled via Crestron 7in TSS-752 room scheduling touch screens – allows users to book rooms and manage workflow and room usage with calendar applications. The team at Coca-Cola also makes use of Fusion’s global device monitoring, data collection and reporting to optimise investment in people, spaces and technology.

Flexibility was key when designing the spaces and deploying the technology throughout. Head office carried out all design, providing all drawings and wiring diagrams. The only design Panavision Evolve created which did not fall under the original plans was for the auditorium.

Offering the adaptability required, the open plan, multipurpose auditorium space can be used as a large-scale area or partitioned into three smaller sound-proofed meeting spaces, each one equipped with a Crestron 8.7in TST-902 wireless touch screen and partition sensors to automatically determine the room layout, which touch screens will be in operation and adjust control accordingly. This area also relied on DAS OVi12 loudspeakers to produce show sound and Crestron Saros Integrator 2-way 6.5in ceiling speakers which were used for voice lift and automatically controlled using pre-set programmes. Wireless and cabled points were made available for presenting from laptops and BYOD devices.

Screen Innovations Slate 0.8 projector screens were combined with Panasonic laser projection for presentation and 75in Samsung pro displays were chosen for queuing screens along with pre-programmed Crestron 7in TSW-760 and 10in TSW-1060 touch screens. Elsewhere the three flagship meeting rooms featured Sharp 90in pro panels. The space also benefits from a selection of microphones from Shure and Cisco cameras, chosen partly due to their integration with the Crestron system.

“As Shure is the benchmark in live environments and conferencing environment it was the obvious choice for the microphones; and made it possible to achieve a high level of audio quality when paired with Crestron’s DSP1283,” adds Potgieter.